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The Public Procurement Office has issued a reminder that in all proceedings commenced on or after 18 April 2018, the ESPD declaration may be filed only electronically using a qualified electronic signature. From the contracting authorities’ perspective, the easiest way to satisfy this requirement is for the terms of reference to mandate that ESPDs be filed via email. Thus, all contract notices and terms of reference will now have to include an email address and preferred format (.pdf, .doc, .docx, .rtf, .xps, .odt) in which contractors must submit their ESPD. These files will have to feature a qualified electronic signature and be encrypted using the method indicated by the contracting authority, with the encryption key attached.
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